We had the outstanding job of creating a Bachelorette Weekend Plan/Itinerary for a group of women who were all traveling in from various parts of the U.S. to celebrate their friend Rita and her upcoming nuptials. Louisville was a middle ground for the group so they asked us to put together our favorite activities and places for the perfect weekend. We just had to share!
Saturday afternoon Sour Mash Tours provided a private Bourbon tasting at the Airbnb for the group. Owner, Andy, was a big hit and the group learned a ton about bourbon without having to leave their Airbnb!
What’s a girls weekend without some glam?! Our friends at Fenley Studio came to the Airbnb and did dry styles along with lashes for all the ladies who wanted to partake. The friends surprised the Bride (with our help) by having a Bachelorette Photoshoot with Gretchen Bell Photography.
Then they were off to a high-end dinner at Repeal‘s Barrel Room. Rumor has it they walked back to the Airbnb after dinner and had a special guest “Fireman” to bring the party back home.
What’s a trip to Louisville without seeing the ponies run?! On Sunday the group headed to Churchill Downs the home of the Kentucky Derby. We booked them private tables for Brunch in The Stakes Room and the group stayed after brunch for a day at the races. They won $14!
Sunday night the group chilled and recovered from all their fun. On Monday the group took flights back to their perspective homes. They all vowed that they loved Louisville and want to make it an annual trip.
We had so much fun planning this ideal Bachelorette Weekend. Please contact us if you would be interested in us planning a weekend for you and your group!
Keeping your relationship strong and healthy is more important than ever. With restaurants indoor dining closed and no concerts/theater performances, you need to get creative to make sure your relationship is getting the time it needs to flourish…even in a pandemic.
1. Weightless Float Center
My husband and I recently discovered the Weightless Float Center in Louisville and have now been on 2 dates together there. The first was in a sauna for 45 minutes and the second was in a 2 person float tank for 90 minutes. In the sauna we chatted and laughed at the difference in sweat (he’s an athlete and produced buckets of sweat in the first 5 minutes and I am less of an athlete and took 13 minutes in 135 degrees to produce 1 drop of sweat). The float was a sexier experience. You can wear your swimsuit or your birthday suit. You are put in a room alone for 90+ minutes; you shower before and after your float, and in between you just relax and float in 1,000 lbs. of epsom salt water. The first 20-30 minutes you are trying to shut off your brain and get comfortable, but then you zone out. We were silent almost the whole time and my husband thinks he fell asleep for a bit.
cost: we spent $65 for the double sauna & $120 for the double float
My husband and I find that hikes are the best time to have in-depth conversations and/or to make big decisions. #foresttherapy Our favorite is to hike through Cherokee Park and then get food delivered to a picnic table at Willow Park. We often just get Chipotle (Postmates will deliver to a park!), but if you want a major upgrade check out Bluegrass Super Club for a gourmet picnic by acclaimed local chefs Damaris Philips & Coby Ming. Trust me, the food is amazing and they will even set you up with a picnic basket, blanket, and pillows (hint hint: someone hire them for a proposal).
4. Heated Patio Cocktails
With restrictions on indoor dining, restaurants are getting creative. 8Up started the trend on their rooftop last year and driving around town I have seen the following restaurants with small “dining bubbles” outside to give diners a unique and protected experience during the pandemic:
There are likely more around town that I haven’t come across!
5. Virtual Performance & Take Out
Make an intentional date to support local arts and restaurants by streaming the Louisville Ballet Nutcracker and ordering take out. You can get take out from any of your favorites, but here is a short list of mine:
Have you ever wanted to learn to cook like a Top Chef? Kentucky’s own Chef Sara Bradley has virtual cooking classes where you can learn her secrets to perfect biscuits, fried chicken, and more. https://www.sarabradley.com/ $35-$70 per class
7. Outside Holiday Movie
Naive is one of my favorite restaurants because I’m always trying to heal myself through food for one alignment or another. My husband and I can both agree on Naive since they have health/allergy conscious items that still taste awesome. They have a very large back yard with heaters and have been projecting holiday favorites on Saturday nights. Bundle up and order some boozy hot cocoa! There is no cost for the movie besides your meal!
So you were planning your wedding and there was a world wide pandemic that canceled everything…now what? You are scrambling to figure out what to do. Postpone? Cancel? Reduce guest count? What do all your vendor contracts say? There is so much uncertainty you don’t know which way to turn. You talk to your family, they are great, but they just don’t get it. You talk to your fiance but how much is too much? You talk to your bridesmaids…but they have their own problems right now. You join a Facebook Group, but it’s overwhelming.
I (Maggie Heely, owner of Weekend Wedding Warrior) am actually also a Licensed Marriage and Family Therapist with a Masters degree from Northwestern University. Couples who are rescheduling their weddings are going through a lot of stress and grief currently. Sure there are bigger problems in the world, but this is big in your world. I want to provide a safe space for people to come together to talk about their experiences and make some friends who “get it”. Sometimes you don’t want someone to fix your problem, you just need to know someone else understands your problem and that you aren’t crazy. You aren’t crazy. This is a lot. Let’s hang out and talk about it.
Wednesdays @ 5pm starting May 20th via Google Meet
Free to all; you don’t have to be a Weekend Wedding Warrior client. Suggested weekly donation of $15 Venmo @Maggie-Heely … but really, no worries, we all have stressors currently, and I’ll just be glad if you are there.
We are all spending lots of extra time with our significant others right now. But is it “quality time”??
Here are six fun, low-key, (mostly) at-home date activities to try out when you’re craving some intentional quality time with your partner:
Create the ultimate movie/Netflix-binge experience. Well, let’s be real. We’ve probably all been doing our share of this lately. But think of how you could make it fun, special, or different. Maybe you make it a theme night. My family and I have being doing “Family Movie Nights” and ordering take-out that goes along with the movie and eating it picnic style on the floor of the living room. Subtract the kiddos and this would be a great date night 😉
Give an in-depth lesson. Take turns teaching each other about one of your favorite subjects or hobbies. Keep in mind that the “learner’s” engagement is key to making this fun. Recently my husband taught me how to use a power tool to help with a backyard project.
Have a picnic – whether it’s in your backyard or your bedroom. Cook or order in your favorite meal or build an appetizer tray from whatever is in your pantry. Make it feel special by dressing up a bit and playing some music for ambience. We love going to Cherokee park and find a spot on the lawn for picnic (just watch out for the ants)!
Watch a sunrise or sunset. Grab some coffee or a nightcap and scope out a spot with a view (even if it’s just the bay window of your living room). Reflect on the day ahead or behind you after enjoying nature’s colorful show. Share three things you’re feeling grateful for.
Take a hike. In most areas, outdoor activities are still encouraged as long as you practice social distancing. Scout out a park or hiking/walking trails near you and throw on your comfy shoes. Enjoy the fresh air and each other’s company. My husband and I have our best talks while we are hiking.
Exchange gifts. This probably sounds like an odd one, especially if you don’t have a gifting occasion coming up – although do you really need one? You’re probably not going to go out shopping for one either. Here’s where the fun comes in! Create a gift out of things you already have around the house, hiding in a closet, or a box of old memorabilia in the basement. The thought- and creativity- is what really counts here.
We know you have so many questions and worries. We put together a Rescheduling Guide for our April & May 2020 Couples….then we realized this could help so many other Couples as well. Here are our suggestions on how to go about rescheduling, if you need it.
Step 1: Gather all of your vendor contracts in one place. We love using Google Drive for this. Read through and highlight the rescheduling sections of your contracts so that you are up to date. If you have a wedding planner or coordinator make sure they have a copy of your contracts and/or share your Google Drive folder with them.
Step 2: Contact your venue(s).Venues are being inundated with calls and emails in regards to rescheduling. They are doing their best to take each case on a first come first serve basis. Email (for written proof if needed) your venue(s) to get an understanding of what dates they currently have available and if they are holding dates for potential rescheduling. I strongly recommend that you inquire about and consider NON-Saturday options if you are wanting to have your wedding in 2020.
Step 3: Contact your vendors.For ease I suggest you send your vendors 1 email, CCing all of them, with the Subject being “Your Last Names Rescheduling”. The more we can consolidate emails to vendors the better. Let them know you are rescheduling (or considering it) and that you are looking for their upcoming availability. We love Google Sheets for this. Put all of the Dates your venue has offered you on one axis and the vendor categories on the other axis. All of the Vendors can fill in their individual columns and you can align their availability quickly.
Step 4: Pick a date and notify your vendors IN WRITING that you have chosen a new date. If that vendor is not available, you will likely not get your deposit back. In that case, you can take that up with that specific vendor, but please note the majority of your vendors are small businesses and they are under great financial stress during this uncertain time (as I know are you!).
Step 5: Have a glass of wine…haha, but really make sure you are taking care of yourself and your relationship. This is a stressful time for us all. You and your fiance need to have time together where the wedding is not discussed. Take care of your relationship first and your wedding second.
We have been working hard this fall to create a “How To” guide on working with Weekend Wedding Warrior. We truly see our relationships with our clients as partnerships. Our motto is, “You plan it, We make it Happen!” Without our clients’ excellent planning, we can’t make it happen perfectly. Therefore, we created a guide on how to plan your wedding and where we will fit in along the way. This extensive guide will be available to all our 2018 couples (and beyond!).
In the process, we partnered with Riley & Ko. to create this Wedding Planning Checklist to help get you started. We hope it’s helpful to know what you should expect to do when! We tried looking online for a guide that we thought was awesome, but they all fell short…so we made our own!
She thanks her wedding planner, Debbie Saag from Weekend Wedding Warriors, for having the day go off without a hitch. “She was absolutely 100 percent incredible, the lifesaver of the wedding,” Kaleighn says gratefully. “She’s somebody who is on the same wavelength as me, and she just made it happen.”
Alexis and I go way back. Like we went to camp together when we were in 7 years old in East Aurora, NY, way back. When we were in our 20’s we were on a professional dance team together (Go Buffalo Bandettes!). We always kept in touch, but kids and life (she lives in Buffalo, NY and I, of course, in Louisville, KY) definitely get in the way. So when she text me out of the blue on a Monday night in early January, I was surprised to hear from her! The conversation went like this (pardon the swearing!):
Reminder this is Monday night. That night they booked a flight to Louisville for Thursday night. Neither of them had been to Louisville, but they wanted to get married quickly and didn’t have the documents that were needed to get married in NY and in KY it is surprisingly easy to get married! So my mission was clear: pull off a wedding starting Tuesday morning that would happen Friday afternoon…and make Louisville lovers out of these two!
The abbreviated version of the story is that Louisville has such an amazing community of wedding/event vendors. I was amazed and delighted that everyone I reached out to was willing and able to help!
After a huge snow storm in Buffalo on Thursday the Couple didn’t think they would make their flight to Louisville, but they did with only a slight delay. The next morning they woke up, had breakfast at the Embassy Suites, walked to County Clerk’s office and got their marriage license. Then I picked up Alexis took her to get her wedding dress and then back to the Embassy Suites for hair/makeup. Natalia arrived to capture all the beautiful moments and the Couple was married around 1:30pm that afternoon in the indoor courtyard at the Embassy Suites. That afternoon they turned in their signed marriage license, went to the Evan Williams Bourbon Experience downtown, and then had an amazing private dinner at Brendan’s Catch 23. The next day they explored Louisville (brunch at Gralehaus, cocktails at Proof) and then flew back to Buffalo. On Monday, Reggie flew back to Japan where he is stationed in the Air Force. Alexis has a few loose ends to tie up, but plans to move to Japan with her husband soon!
How’s that for an adventure in wedding planning? Louisville as an elopement wedding destination?? My wheels are turning…stay tuned.
Derby 2016 is over and wedding season is official in full force in Kentucky. Event Warriors was honored to coordinated the 38th annual Derby Breakfast in conjunction with the 2nd annual Bourbon & Biscuits, hosted at Farmington Historic Home, benefiting the Historic Homes Foundation (HHF). HHF raises much needed funds for the preservation and education of 3 distinct Kentucky properties; Farmington, Whitehall, and the Thomas Edison House in Louisville, Kentucky.
Of course we are known for wedding coordination which is 95% of our business. However, we love events of all shapes and sizes! The Derby Breakfast / Bourbon & Biscuits took place from 9am-12pm under a perfectly blue sky (we ordered that!) under the Pavilion that is a permanent structure at Farmington along with 2 large tents by Reliable Rentals. Julep’s Catering took care of all the goodies; an extensive Southern Buffet and open bar in the $150 per person Derby Breakfast and a gorgeous variety of Kentucky’s finest biscuits with every topping and stuffing you could imagine at the $60 per person Bourbon & Biscuits event. Guests sipped, Southern Mary’s with Tito’s Vodka, Jefferson’s Reserve Bourbon in many different forms (of course including the Mint Julep), and Mimosas with Wyatt Champagne.
Our team took over all linen setup, volunteer training, check in responsibilities, along with vendor contact and confirmation, silent auction check out, and teardown. Our presence gives the Event Board more time to host their guests and donors so that everyone feels well taken care of while we worry about all the details of running the event.
Chapter 25 Photo truly impressed us with the way she captured this beautiful Derby Day. Here are a few for your FOMO pleasure: